We are now in our fourth month of being in our “new” home. While there were a few hiccups to overcome in the beginning, the move was essentially great.
Staff would like to thank the Mayor and Council for their forward thinking to bring this move to a reality. The building is now ADA accessible; we have three windows to help serve our customers; we have more storage; and we are located on Main Street for easier public access.
The move provided us a time to purge and reorganize our files, as well as get rid of obsolete documents. No more stairs or an elevator to use to get to the Council Chambers, Utility Office or Police Department!!
If you have not already noticed, the Council meetings have been changed to the first and third Mondays of the month; the CRA to the last Mondays of the month; and the Planning Commission to the fourth Monday of each month.
As a reminder to our utility residential customers, in a couple of months, it will be time to watch your water usage for three billing periods (starting with the meter reading in November and ending with the meter reading in February). The water average of those three billing periods will determine what your sewer average will be come spring for one year.
While most of the public doesn’t understand what a “City Clerk” does, here a just a few of those duties:
Administrative support for Mayor and City Council: Duties include preparing and distributing the Council agendas and packets; attending all City Council meetings; assuring that each meeting is recorded and the minutes are prepared and are placed on the City's website; and assisting the Council with any other requests they may have.
Preparing council agendas and packets: An agenda lists the items that will be discussed at a city meeting, including items to be acted or voted upon by the public body. Council agendas are created at an agenda meeting attended by the Mayor, City Administrator, City Attorney, City Clerk and Department Heads. At these meetings, the Council's order of business is discussed and placed on an agenda. The agenda meeting includes discussions regarding the Council's regular meeting and/or a special meeting, such as a retreat, that has been scheduled.
The City Clerk distributes, if needed, this information to individuals having an item on the agenda. Those persons then provide pertinent information about the item so it can be included in the Council packet for that meeting.
The Council Packet: A Council packet contains information on each agenda item the Council will discuss at a meeting. Four days before a Council meeting, the Council receives their packet. This gives the Council time to read it and make informed decisions regarding the matters that come before them. Packets are also placed on the website for the public's review.
Processing Ordinances and Resolutions: An ordinance creates the laws by which the City of Wayne is governed. Ordinances are passed through a formal action of the Council. A resolution is a less formal action of the City Council. A resolution is temporary or limited in applicability. Resolutions are passed, for example, when an interlocal agreement is created between the City of Wayne and another governmental entity.
The City Clerk's office is responsible for processing all City ordinances and resolutions passed by the City Council. Once an ordinance and/or resolution has been passed, the City Clerk's office assures the documents have been signed, backup material, if any, is attached, and the ordinance has been correctly published. The ordinances and/or resolutions are also put on the City's website for public access.
Public records management: The City Clerk's Office is responsible for the City's permanent, historic and archived records. Information from these records is available upon request.
